For hotel owners: how to stay on top of hundreds of invoices a month
In short
If you own a hotel, and especially if you serve food, you receive hundreds of invoices and receipts a month from dozens of suppliers, most of them at the peak of the season, when you have no time for paperwork. With e-timologio.gr each one goes in once, by email or photo, and you see every month in one table with filters, next to what has been transmitted to myDATA.
“We own two hotels in Corfu and serve breakfast and lunch, so the invoices we receive skyrocket: over 500 a month. We switched to e-timologio because we have a full overview of all our invoices, across every month, and can filter them however we need. And with the myDATA connection we see invoices as soon as they show up at AADE.”
Why your hotel's invoices get out of hand
- Breakfast and lunch mean food and drink deliveries almost every day, each with its own invoice.
- Dozens of suppliers: food and drinks, cleaning supplies, laundry, maintenance, electricity and water, booking platform commissions.
- Invoices arrive from everywhere: emails to different inboxes, delivery notes and receipts at reception and in the kitchen.
- Volume peaks in the season, exactly when you have no time to organize it.
- Before the VAT return, your accountant asks for what's missing and you search again.
- You can't easily tell which invoices a supplier has already transmitted to myDATA.
How it works
- Forward supplier emails to your own e-timologio.gr address, or ask suppliers to send there directly.
- Snap paper invoices and receipts with your phone, at reception or in the kitchen.
- Upload many PDFs at once from your computer.
- Anything already sent is recognized, even if the same invoice arrives twice.
What you gain
- Every month in one table, with filters on every column: supplier, date, amount.
- Your myDATA invoices as soon as they're transmitted to AADE, matched automatically with what you have, so missing ones stand out.
- The month's VAT, calculated from myDATA, before the VAT return.
- Your accountant sees the same archive and doesn't need to ask you for invoices again.
- Export to Excel and a digital copy of every paper invoice and receipt, ready for an inspection.
Even with that many invoices?
e-timologio.gr is built for volume: hundreds of invoices a month, no manual data entry. See pricing and how it works for any business.
Try e-timologio.gr
Request a demo and we'll get in touch.