Accounting offices: how to collect client documents without emails, Viber and paper

The problem: every client, a different channel

In a typical accounting office, documents arrive from everywhere:

• Emails with attachments, often forwarded in bulk at the end of the month.
• Photos on Viber and WhatsApp, sometimes blurry or cropped.
• Folders of paper you have to pick up and return.
• The same document twice, through different channels.

What it costs you

The result is familiar: hours of sorting, typing in details, and before every deadline a round of phone calls to find what's missing. This work isn't billed separately, but it eats time from every client.

Why myDATA isn't enough

With mandatory e-invoicing, more and more documents appear in myDATA. Not all of them, though: documents from foreign suppliers, retail receipts and anything not transmitted correctly are missing. And when something doesn't match, you need the actual document to check it.

So the goal isn't to replace myDATA, but to have the real documents next to it and see immediately what's missing and from where.

What changes with e-timologio.gr

• One way for every client: each business gets its own email address to forward documents to, or snaps them with a phone, or uploads them in bulk.
• No typing: date, amounts, tax ID, supplier and line items are extracted automatically.
• No duplicates: a document that was already sent is recognized.
• All clients on one screen, in the same structure, with search and filters by client, supplier, date or amount.
• Next to myDATA: documents are matched automatically with what has been transmitted, so you can see what's missing, along with the month's VAT as AADE shows it.
• Mark what you've processed and export to Excel when you need to.

How to get started

During the pilot we set up the accounts for your office and your clients, and it's free to use. Your clients don't need to learn anything new: they keep forwarding emails or taking photos, just to one fixed address.